Document digitization service

Document digitization service (smart scanning)

Digitizing, Storing, and Securely Recycling Important Documents

A service that scans and digitizes confidential documents. We securely handle the transportation, digitization, and delivery of your documents.

Index

Service Features

For Customers with These Need

  • I'm having trouble storing large amounts of paper documents, such as contracts, drawings, medical records, and posters.
  • We want to centrally manage contract documents from all our branches nationwide at our head office.
  • We want to promote paperless operations (DX) and business continuity planning (BCP) in our office.
  • I want to outsource the digitization of my documents, but I'm worried because they contain confidential information.
  • I can't find the document I want to see right away.
  • I'm worried about transporting the data to the facility where it will be digitized.
  • I would like to place an order by the number of sheets.

What is a document digitization service (smart scanning)?

Leveraging Nippon Express's expertise in secure transportation, we offer a safe, reliable, and low-cost "document digitization service."

  • No preparation required! Document digitization is easy.

    It can handle documents fastened with staples or clips. You do not need to remove it yourself.

  • Supporting business efficiency improvements and digital transformation (DX)

    Digitizing documents improves searchability. This also leads to improved operational efficiency and reduced output costs.

  • We also handle storage and dissolution processes. Reliable one-stop service

    Nippon Express will handle everything from document digitization to collection, transportation, storage, and shredding.

  • Complete security

    We offer various secure shipping options for document transport. The original documents will be securely stored in a dedicated warehouse.

  • We can handle orders ranging from individual sheets to boxes.

    We can handle orders even for small quantities. We will propose the most suitable plan according to your needs.

Contact Us

We accept inquiries regarding our document digitization service (smart scanning).

Contact Us

Download materials

We provide details about our services and case studies.

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Service Plans, How to Use the Service, and Important Notes

Service Plans

We offer two plans tailored to your needs.

 Fully digitized serviceOn-demand digitization service
Items to be digitized

Digitize all documents

Scan all documents at once
Data will be delivered as a PDF file.

Only some documents have been digitized.

Customers order "only what they need, when they need it." Only ordered items are digitized and posted on the customer's dedicated website.

Available itemsDocuments that need to be digitized (contracts, invoices, etc., that contain personal or confidential information)
Compatible sizes

A0 or less

  1. * Quotes per box are limited to A3 size or smaller.

A3 or less

  1. * For A2 and above, please inquire separately.
resolution

300 dpi

Document transport

Our secure transportation services (transportation of personal information, transportation of confidential information)

Handling of the original document

All items will be returned to the customer.

Returned via secure transport

Stored at our company

Original documents are stored in a secure facility.
Partial return is possible if necessary.

delivery of materials

Provided as data

Viewable via dedicated website

Disposal of original documents (dissolution)

Available (additional charges apply)

Fee

Package price (per box)

¥45,000 and up / *34 boxes or more

  1. * Orders are accepted in box units.
  2. * One box contains enough paper for approximately 3000 sheets of A4 paper.
  3. * Additional shipping charges apply for pickup and return.
  4. * Please contact us for orders of 33 boxes or less.

Small lot pricing (per sheet / less than 20,000 pages)

¥10 and up per sheet (monochrome)
Management ¥20,000/month
Data delivery (DVD): ¥5,500/set

  1. * The price will be ¥1,200 for the second and subsequent items.
  2. * The ADF (Automatic Document Feeder) cannot be used for A0 to A2 sizes.
  3. * Applications are accepted in units of one item.
  4. * Additional shipping charges apply for pickup and return.

Usage-based charges + management fee

Initial stock ¥70~/item
Viewing starts from ¥450 per item
Management ¥30,000~/month

  1. * Additional shipping charges apply for pickup and return.
deadline

The shortest timeframe is about one month from pickup.

  1. * This varies depending on the nature of your request. Please contact us for details.

It depends on the nature of your request.
Please contact us for more details.

Service area

Nationwide in Japan (excluding some areas)

  1. * Please contact us for more details.
recommendation

Customers who wish to keep the original documents in-house
Customers who wish to order a small quantity

There is a large amount of documents,
Customers who also wish to request original document storage

Customer testimonials

Here are some testimonials from customers who have used our service.

Customer testimonials

FAQ

Contact Us

We accept inquiries regarding our document digitization service (smart scanning).

Contact Us

Download materials

We provide details about our services and case studies.

Download